Monitoring the Work of the Established Framework

Monitoring the efficiency of the programme’s organisational framework requires ongoing monitoring and evaluating of the AoP programme’s implementation.

Review the current organisational frameworks strengths and weaknesses by assessing and evaluating the following:

• Is the steering group providing guidance and leadership supporting the link worker and the working group, so they can effectively proceed in the piloting and daily management of the AoP programmes?
• Does the working group have the appropriate expertise and skills to ensure effectivity in the day-to-day implementation and management of the AoP programmes?
• Is the programme on track regarding milestones and deliverables?
• If implementation is not proceeding on schedule as planned, is it due to a weakness in the structure of the organisational framework?
• Is there a lack of expertise or skills, or poor collaboration among those involved, that is making the organisational framework ineffective?

By consistently monitoring the work of the programmes organisational framework enables prompt attention to ensure the AoP programme achieves its goals and objectives and expected outcomes.

If the AoP programme is not meeting the expected outcomes, it may warrant revising the programme’s organisational framework model.

The organisational framework is a dynamic structure that should be regularly revised during piloting phases, and in any further development of the programme, e.g. from a short-term to a long-term programme.

Note developing the AoP programme to include other target audiences may require other stakeholders and a reorganising of the organisational framework. Therefore, it is necessary to ongoingly revise the organisational framework to monitor its effectiveness.

The following are some questions to consider when revising the organisational framework.

• Are the roles and responsibilities of each steering and working group member clearly defined and understood? 
• Are there any overlapping roles or confusion in responsibilities?
• Is the organisational framework working as intended? 
• Is there effective communication and regular channels for feedback and open communication within and between teams and departments?
• Are there collaborative tools and processes in place to facilitate teamwork and other collaborative processes among those involved in the programme?
• Is there a high level of engagement and motivation among steering group and working group members?
• Are the correct resources (financial, personal) allocated to the programme?
• Are decisions made in a timely manner to avoid delay and inefficiency?
• Are decisions communicated effectively to relevant stakeholders? 

Identify areas where the organisational framework requires adjustments, such as the need to enhance communication or involve other stakeholders with expertise and skills that can strengthen the framework and thereby the implementation and establishing of the local AoP programme.

Seek input for improving the framework from those already involved in the organisational framework. Based on their feedback and input re-adjust the organisational framework.